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General Office Duties Cover Letter

Office Assistant Cover Letter

Office Assistants support office operations and complete various clerical tasks. Examples of specific Office Assistant duties are updating records, maintaining supplies, handling correspondence, copying information, placing orders, troubleshooting office equipment, and updating job knowledge. These employees may also be required to backup receptionists and provide customer service in their place.

A cover letter example for Office Assistant should emphasize the following experience and qualifications:

• Computer literacy and fast typing
• Problem solving orientation
• Customer focus and strong communication skills
• Reliability and attention to details
• Time management and deadline orientation
• Teamwork
• Telephone skills

A cover letter for Office Assistant mentioning a similar skill set is available below.

For help with your resume, check out our extensive Office Assistant Resume Samples.

Dear Mr. Lee:

Upon learning of your posting for an Office Assistant, I hastened to submit my resume for your review. As an experienced and organized professional with exceptional interpersonal and organizational abilities, I am prepared to significantly contribute to your company’s goals and objectives.

My expertise lies in performing a full range of administrative operations and driving office efficiency within detail-oriented, deadline-driven environments. Bookkeeping, correspondence, reports, calendar maintenance, meetings, and special event coordination are just a few of the areas in which I excel. With my key ability to prioritize tasks and collaborate with peers and management teams, I stand fully prepared to offer an exceptional level of office support service to your team at Lee & Sons.

Highlights of my experience include:

  • Performing a variety of administrative operations, including schedule management, report generation, accounts payable/receivable, and general reception.
  • Achieving business-development efforts while suggesting and implementing effective processes and procedures for maximum efficiency and productivity.
  • Demonstrating solid time management and organizational skills, Microsoft Office proficiency, and effective customer service strategies.

My skills in office organization and general administration have been finely honed, and I am confident my additional strengths will readily translate to your environment. The chance to offer more insight into my qualifications would be most welcome. Thank you for your consideration; I look forward to speaking with you soon.

Sincerely,

Elizabeth C. Madera

Job Description

Nearly every industry or business employs administration and office support personnel. They perform a wide variety of necessary tasks, like maintaining organized files, typing correspondence, sending faxes, and other basic office duties, including maintaining office equipment and office supplies inventory. They answer phones, schedule appointments/staff meetings, and insure the office runs smoothly.

Making travel arrangements, including air travel and lodging, often for groups, can be an important part of the job. They are also responsible for coding invoices before submitting them to A/P for payment, maintaining databases, conducting research, and preparing reports. When requested, they fill in as a back-up.

An administration and office support employee should be able to prepare routine correspondence, many times for the manager’s signature. They are often asked to work on special projects, prepare presentations, assist with the implementation of company policies and programs and to coordinate department-wide events.

Education & Training Requirements

Entry-level employment for administration and support is possible with just a high school diploma, but post-secondary vocational training is a plus. Upper-level positions, like medial and legal secretary, usually have completed post-secondary programs, and undergraduate degrees are typically required for executive secretary/executive assistant positions.

Skills required for administration and support positions include strong written and verbal communication and knowledge and experience with common office software, databases and spreadsheets.

Salary Range

According to the figures for May 2012 from the Bureau of Labor Statics:The mean annual salary of administration and office support personnel was $34,410. The bottom 10 percent earned $19,070 or less, and the top 10 percent earned $54,350 or more.

Mean annual salaries for the following categories from the same time period were:

  • Executive Secretary: $47,500
  • Legal secretary: $42,170
  • Medical secretary: $31,350.

You’re ready to send your resume, but you need a cover letter. Your cover letter is your introduction to a potential future employer. It is an example of how you communicate and organize your thoughts. Strong communication and organization are part of what they’re looking for. Show them you’ve got what it takes. The sample cover letter below can give you a framework. You give it life. You want a support position, so provide examples of how you’ve made life easier for previous employers. Make them want to meet you.

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